Prior to the commencement of field inspections, a schedule will be set up for the entire town, which outlines the plan for inspections. This will be done jointly by the firm and the assessor and will include neighborhood and personnel assignments.

Note: The purpose of this requirement is to permit the assessor to have an overview of the progression of the inspections.

Prior to the commencement of field inspections, public notice will be given of the schedule. This notice will be made through Township of Cedar Grove's website, newspapers and through informational bulletins placed in Town Hall. The publicly posted schedule for inspections shall set forth the proposed timetable and locations for inspections throughout Township of Cedar Grove.

Prior to the commencement of field inspections, notice of initial inspection shall be mailed to individual property owners, by neighborhood or other systematic method, advising owners that field enumerators will be in their neighborhood at given dates. Generally, initial inspections will be attempted within two weeks of this notice.

This contract requires the inspection and verification of 100% of the exteriors and no less than 90% of the interiors of all properties within the Township of Cedar Grove. A careful inspection of each parcel shall be made after 9:00 AM but before 7:00 PM on any day, Monday through Saturday.

All structures are to be measured with a measuring tape. No measuring stick will be permitted. Measuring wheels will be permitted for site work only.

At the time of the first property inspection, if an owner/occupant is not available, a calling card shall be left in a conspicuous place (NOT IN ANY MAILBOX) indicating the date and time of a second inspection. This card shall include a Contact telephone number should the owner/occupant desire to make other inspection arrangements. The type and design of said card is subject to the assessor's approval. The date and time of a second inspection shall be substantially different from that of the original inspection (Not same day, etc.).

If the owner/occupant is not available at the time of the second inspection, a second calling card shall be left in a conspicuous place indicating that the field inspector has attempted two visits and request the owner/occupant to return either the card or telephone a given number to arrange for an interior inspection. This card shall include information advising that the assessment data will be estimated as required unless an interior inspection is arranged. The exact language shall be reviewed and approved by the assessor prior to release.

In cases where no entry is possible after three (3) attempts or an owner/occupant refuses to either set an appropriate appointment or allow entry to the premises, the firm shall make reasonable estimates of that property listing using professional appraisal methods and data available through the Township of Cedar Grove records. In no event shall a card be left requesting the owner/occupant to fill in information. The firm shall notify the assessor in writing of these refusals and estimations on a monthly basis. Upon the completion of the inspection phase of the revaluation project, the firm shall provide the assessor with a separate listing of all properties in block and lot order of all properties where estimates were prepared. Additionally, the percentage of successful interior inspections completed by the firm shall be provided to the assessor in accordance with this contract.

The firm shall immediately notify the assessor of any properties discovered not to be on the current tax list to permit adequate time to place an added/omitted assessment on the property so that all properties properly appear upon the Township of Cedar Grove Tax List.